Parties and Contacts

Why Parties Matter

Most invoice issues start from incomplete supplier/customer data.

Keeping party records clean improves:

• validation pass rates
• dispatch success
• reporting accuracy

Setup Checklist

For each party, confirm:

• legal or trading name
• tax identifier where applicable
• email and phone
• billing/registered address
• payment account details (if needed)

Supplier vs Customer Structure

Use a clear naming standard so teams can find the right party quickly.

Recommended format:

• supplier: SUP-<CompanyName>
• customer: CUS-<CompanyName>

Data Quality Routine

Review party records weekly for:

• duplicate entries
• missing tax or address fields
• outdated contact details

Bulk Updates

When onboarding many parties:

• run imports in controlled batches
• validate a sample before full import
• assign one data owner for final review

Common Mistakes to Avoid

• creating duplicates instead of updating existing records
• using placeholder emails/phones in production
• skipping address normalization

Continue with Invoice Lifecycle.